Thông tin chi tiết
The quality of your board meeting is contingent on the amount of work that members complete prior to every meeting. If the participants are able to plan their meetings, they can make online meetings more productive and efficient. A well-prepared group is more likely to stick to the agenda, and ensure that they don’t get sidetracked by a tangent.
It’s crucial to communicate clearly to board members on the remote what they are expected to do in meetings. It’s best, for example to remind the participants to turn off their phones when speaking, and only speak when asked to do so. This prevents people from talking over one another or leaving a meeting not feeling heard. It’s also crucial for the convener to ask participants if they require assistance with a technological issue prior to getting started.
Include the rules of virtual meetings in the board member orientation materials to ensure everyone knows what to expect prior to, during and after the meeting. For instance, it’s crucial to send the board agenda prior to the time of the meeting and to follow up with participants one day or a morning prior to the meeting to confirm all the details, provide them with the Zoom or meeting link again, and remind attendees of any other preferences for meetings (such as requesting that attendees listen to the meeting from a quiet location to limit distractions). It is also recommended to add a placeholder for an executive session to each agenda item and include it at the beginning of the meeting to avoid confusion as to whether there will be an executive session.
